Chapter 1: General Provisions
Article 1 (Coverage)
This guideline applies to members of Hankook & Company Co., Ltd., Hankook Tire & Technology Co., Ltd., and its domestic and overseas affiliates.
Article 2 (Policy)
This guideline sets the criteria for decision-making and behavioral judgment regarding the ethical conflict situations that may arise in doing business activities so that a member may correctly understand and implement the Ethical Regulations.
Article 3 (Definition of Terms)
- Wealth: All financial benefits such as money, securities, real estate, other goods, lodging vouchers, membership vouchers, admission tickets, discount vouchers, invitation vouchers, viewing vouchers, and other use vouchers, as well as any other tangible or intangible economic benefits such as offering entertainment, dinning or facilitation, debt repayment, employment, and business advantage
- Entertainment and dinning: Offering or receiving meals, drink, golf, performance, domestic and international tourism, and speculative entertainment
- Convenience: Refers to any benefit of receiving money and other goods, transportation in addition to entertainment, accommodation, tour information, and event sponsorship
- Relatives: Any families in relation with the person and spouse
- Stakeholders: Individuals or groups who may be directly or indirectly affected by their right or interest due to their job performance (i.e., members, shareholders, partners, local communities, countries)
- Public money embezzlement: Keeping public money aside and using it as one's own asset
- Use of public money: Misusing public money to other purposes privately
- Theft of property: Unauthorized removal of company property for personal use or sale
- Use for other purposes: Using the company's facilities, machinery, materials, and other goods for private interest
- Negligence of work: Causing a loss to the company by not doing what should be done for his/her position.
- Poor T&A: Deliberately or habitually being late for or absent from work, or abnormally handling T&A
- Negligence of supervision: Causing loss to the company by failing to fulfill his/her duty of care as a manager
- Unreasonable business conduct:
- (1) Fail to do what should be done or doing what should not be done for the purpose of giving advantage or disadvantage to a specific stakeholder
- (2) Delaying, obstructing, assisting, neglecting, or falsely reporting work for the purpose of causing advantage or disadvantage to a specific stakeholder
- Supervisory act: Infringing on someone else's authority by engaging in a position, a task that should not be done under the position, or a task outside of one's authority
- Sexual Harassment: Speaking or doing something that sexually humiliates the others
- Personal information: Information about a living individual that allows identifying an individual with name, social security number, and video (including those that can be easily combined with other information even if the specific individual cannot be recognized by the information alone)
- External lecture: Activities such as lecture, speech, contribution, review, and advice at external education, public relations, discussion meeting, seminar, public hearing, or other meetings, using information and knowledge acquired during the one's employment
- Normal level: A level that does not violate any relevant law and regulation as it would have been recognized as being provided in a similar case where the location and purpose, scope and position of participants, and the organizer's internal standards and ability to bear it's cost are comprehensively considered
- Count manipulation: Any actions that distort management with manipulation of sales, profit or loss, inventory and false reporting
Chapter 2 Receiving or Offering from Stakeholders
Article 4 (Unfair Solicitation and Acceptance)
Any solicitation and acceptance of solicitations that may violate a corporate regulation and law or impede fairness in relation to their duties are prohibited to stakeholders who perform their duties directly or through a third party.
- - Signing a contract and guaranteeing any other similar advantage
- - Intervening in HR such as recruitment and evaluation
- - Asking or accepting an offer or mediation for future employment or recruitment
- - Asking or accepting unfair solicitation, mediation, or instruction for other private interest
Article 5 (Receipt of Wealth)
- Principle: Offering or receiving any monetary advantage to a stakeholder shall be prohibited ‘in any circumstance’.
- - Stakeholder: Any internal and external personnel who have a business interest with an employee
- - Monetary advantage: Anything tangible and intangible that can be economically valued
- Receiving wealth from external partners
- (1) Details of monetary advantage
Forbidden Activities
Item |
Description |
Note |
---|
Wealth |
- (1) Valuables: Cash, check, various securities...
- (2) Gifts and facilitation: Goods, lodging/membership/admission tickets...
- (3) Debt repayment (Settlement)
|
Absolutely prohibited |
Entertainment |
- (1) Meals, drinking, sports, performances, sightseeing...
|
Congratulations and Condolences |
Promotion, advancement, inauguration... |
Gambling · Sex |
Sexual, speculative entertainment... |
Others |
- (1) Borrowing, buying and selling in a high price
- (2) Loan guarantee and money loan
- (3) Job placement, contract agreement...
|
- - However, for meal and drink, exceptions shall be permitted for the following normal levels as long as the cost does not exceed 30,000 won per person:
- [Normal level]
- ① There shall make no level of common sense, justification, work impact and mutual burden.
- ② It shall be appropriate to the place, purpose, method, frequency, frequency, timing, partner, social ethics, and customs.
- ③ There shall be no expectation of exchange in return.
- ④ There shall be no violence against the statute.
- ⑤ It may vary depending on the specific situation, nature of work, position...
- (2) No congratulations and condolences of yourself or your co-workers shall be received nor notified directly or indirectly to any business partner. In this case, notifying through a third party is also regarded as an act of notification.
If a supplier provides a wreath or congratulations and condolences even though the supplier has not informed of any of them, it shall be returned to the supplier after reporting it to the management diagnosis.
- (3) If a stakeholder offers a gift or other wealth, it shall be politely refused or returned. Even if it is inevitably received, it shall not be owned by an individual, and shall be reported to the management team and returned to the partner company, and items which are in danger of being damaged, such as food shall be reported to the management team and used for social contribution such as donation.
However, for souvenirs not exceeding 30,000 won, an exception shall be permitted.
- (4) An employee shall report immediately in writing to the management team for the following concerns:
- ① when an employee him/herself receives or offers prohibited wealth or gift, or a promise of the act or an indication of intention
- ② when an employee or any family member receives or offers wealth or other prohibited gifts if you acknowledge that you have received the promise or indication of intention to act
-
- An employee shall return it to the provider without delay or disclose his/her intention to reject it in the case of ① In addition, the intention to cancel shall be disclosed to the person who is expected to receive the wealth.
- An employee shall have his/her family member return to the provider without delay, or have their intention to refuse In the case of ②. In addition, a family member shall have his/her intention to cancel to those who are expected to receive the wealth.
- (5) Wealth received inevitably shall be handled as follows:
- ① If return is possible
- An employee shall submit wealth and other items which can be returned to the management diagnose team, who shall attach a notice and return it to the provider or any representative director of the provider.
- ② If return is impossible
- If it is not returned due to a risk of corruption, deterioration, damage, its volume and weight, it shall be donated to a social welfare facility or other religious organizations in the provider's name.
- If donation is impossible due to the corruption already progressed, it shall be disposed immediately.
- If the provider's identification is unknown, it shall be donated to a social welfare facility or other religious organizations in the company's name.
- If a high-value item which is not suitable for donation to an external organization, or if an appropriate donor cannot be found, or if it is difficult to determine how to handle this, ask the management diagnose team to take care of it.
- In the above case, the employee shall submit the relevant proof (i.e., donation receipt, certificate of destruction) to the management diagnose team without delay.
- (6) Violation
- ① If anyone gets aware that a violation of this guideline has occurred or is occurring, it can be reported it to the management diagnose team.
- ② The reporter shall identify him/herself, the violator and details of the violation.
- ③ The personnel of the management diagnose team who receives reporting a violation shall ensure confidentiality of the reporter and any detail, and that the reporter shall not suffer any disadvantage from the report.
- (7) Disciplinary Action
- ① The company may take disciplinary action against the employee who violated the prohibition of receiving wealth or other goods in accordance with the ‘Reward and Punishment policy.’
- ② If an employee inevitably receives an unfair advantage such as wealth, but voluntarily reports and endeavors the follow-up process without delay, the penalty may be waived.
- Receiving/Offering wealth between employees
- (1) Details of monetary advantage
Forbidden Activities
Item |
Description |
Note |
---|
Entertainment |
- (1) Meals, drinking, sports, performances, sightseeing...
|
Normal Level |
Congratulations and Condolences |
- (1) Promotion, advancement, inauguration...
|
Normal Level |
Others |
- (1) Borrowing, buying and selling in a high price
- (2) Loan guarantee and money loan
- (3) Job placement, contract agreement...
|
Absolutely prohibited
(Regardless of the normal level) |
- [Normal level]
- ① There shall make no level of common sense, justification, work impact and mutual burden.
- ② It shall be appropriate to the place, purpose, method, frequency, frequency, timing, partner, social ethics, and customs.
- ③ There shall be no expectation of exchange in return.
- ④ There shall be no violence against the statute.
- ⑤ It may vary depending on the specific situation, nature of work, position...
- However, exceptions shall be permitted in the following cases:
- - Good-bye gifts between members at the normal level according to retirement and transfer
- (2) Wealth offered by subordinate members to the supervisor (officer) who have the power to make decision about evaluation and promotion shall not be accepted regardless of the normal level. No one shall offer or ask for money or anything for a business relationship.
Customary promotion, forced meal and entertainment on birthday shall be prohibited.
- (3) Use the in-house bulletin board for congratulations and condolences between employees; sending personal in-house e-mail and invitation (obituaries and wedding invitations) shall be prohibited.
- Souvenirs or promotional supplies for distribution to an unspecified number of people shall comply with the pre-decision rules and proceed after obtaining payment for the product when offering to a company's business partner.
- Wealth publicly offered to the employees in difficulty due to illness or disaster, such as rewards or prizes received through contests, lotteries does not constitute receipt of wealth.
- Acts regarding donation and sponsorship
- (1) The company's donation and sponsorship shall be done after obtaining approval according to the established procedure within the scope permitted by the relevant laws and social norms. However, any donation and sponsorship for the political purpose shall be strictly prohibited.
- (2) Suffrage and political will of the employees shall be respected, however, no political activities shall be allowed within the company or during business hours.
Article 6 (Entertainment)
- Accepting or making request or promise to the interested parties for entertainment shall be prohibited.
Hospitality refers to various activities conducted for meetings and exchanges due to business, such as meals, drinking, golf, performances, and entertainment.However, exceptions shall be permitted in the following cases:
- - Food, such as meals or drinks, provided by the organizer to all attendees at a formal event within the usual range
- In principle, the cost of meals with business partners shall be basically borne by the company, and hospitality shall be provided within the limit.
However, if the cost shall be inevitably shared with the supplier and paid at their expense, or if the supplier pays the full amount, it shall be approved by the supervisor (director).
- Expensive meals, drinks, access to entertainment, golf exceeding the normal level with partners shall be prohibited.
- Any entertainment at bars with an employee of opposite sex shall be prohibited regardless of the amount.
Article 7 (Provision of Facilitation)
Facilitation refers to offering or receiving a benefit such as transportation, accommodation, tourism, and event support. Accepting or making requests or promises to stakeholders inside and outside your business shall be prohibited.
However, facilitating transportation, accommodation, food that the organizer provides to all attendees uniformly within the usual range in an official event shall be exceptional.
Article 8 (Exemption of debt, repayment, guarantee and loan of assets such as Wealth)
- Requesting or accepting offers from stakeholders for exemption, repayment, guarantees (regardless of the type of loan institution) for debts (card payment, credit value, loan, interest, etc.) shall be prohibited.
- Lending or borrowing assets such as money with stakeholders is prohibited, and is considered a violation whether a contract is signed, interest, rent, or loan is paid or received.
Article 9 (Restrictions on illegal solicitation and offering wealth to spouse and other relatives)
A member including spouse and other relatives shall fulfill their usual duty of care and management, as it is an act of receiving or providing anything value in return to the interested parties according to Chapter 2 Receiving or Offering from Stakeholders.
Article 10 (Business with company in the name of the person, spouse, and relatives)
- No one shall do business with the company in the name of the person, spouse or other relatives.
However, exception is made when prior approval of the management team has been obtained for the following situations:
- - when purchasing a company-owned asset under the name of the person, spouse, or other relatives
- - when selling the assets of the person, spouse, or other relatives to the company
- A member shall report to the management diagnosis team that the transaction has special relation whether or not it has violated the rule if he/she holds some shares in a company (i.e., suppliers, agencies, retail stores) where the person, spouse, and other relatives may exercise his/her management rights or if he/she is under the duty of management such as CEO, auditor, executive.
Article 11 (Joint investment with stakeholders, acquisition of joint property)
The person, spouse, and relative cannot acquire an asset such as movable property and real estate (including condominium, golf/health club membership, and joint venture business) to make joint invest with the company's stakeholders regardless of his/her purpose.
Any act of pursuing unfair interest from the business partners using your title and position shall be prohibited.
Here, the business partner refers to a company which has a business relationship with the company and is not an affiliate of the company.
Even if the business is acquired in the name of another person, all assets that have a substantial equity ownership relationship shall be considered to have been jointly invested with stakeholders.
Article 12 (Investment in Partner Companies)
In principle, any personal investment in stocks and bonds of business partners that have a risk of affecting independent judgment in relation to their duties or hindering their sincere performance of their duties shall be prohibited.
Article 13 (Private use of confidential information and disclose to third party)
Buying or selling securities or other property interests, including stock trading, using important information acquired during your tenure shall be prohibited, nor consult or engage in any actions that affect this shall be allowed.
* Important: Changes in organizational structure for financial performance of Hankook & Company Co., Ltd., Hankook Tire & Technology Co., Ltd. such as profits and dividends announcement of major new products or services, significant progress in research...
Article 14 (Concurrent positions with third-party employment)
Regarding the job, engaging in a second job or a side job that may affect the person’s independent judgment or interfere with the sincere job conduct. However, it is possible to join an investment company or affiliated company approved by the company's needs. If additional remuneration is incurred due to the joint position, it shall be dealt with in consultation with the HR organization. In the event that an adjunct or concurrent position is held without the company's approval, it shall be reported to the management diagnosis team for review and approval.
Article 15 (Outside Lecture)
- When giving lectures outside the company using the information and knowledge acquired during your tenure, an approval of the HR organization is required.
- The organization in charge of HR, the head of the department in charge, or the management diagnosis team may prohibit the outside lecture if it is judged that it causes a risk of disturbing the job or releasing sales secrets or information.
Article 16 (Releasing company labor)
Assisting in disclosing a members' personal or contact information to the outside or introduce them to headhunters shall be prohibited.
Chapter 3 Illegal leaking company assets or private use
Article 17 (Disclosing company assets and information)
- Embezzlement and misappropriation of public fund, leakage of property, use of other purposes shall be prohibited.
- Company information and sales secrets shall not be disclosed or provided internally or externally without a prior approval.
- Any stakeholder's bidding, technology, trade secrets, personal information shall not be disclosed to a third party.
- All employees shall protect the company brands and trademarks of Hankook & Company Co., Ltd. and Hankook Tire & Technology Co., Ltd.. The brands and trademarks can be used only with an appropriate approval.
- In order to protect the company's information of property value, an employees shall observe safety instructions and, if there is a special reason, disclose the related information after obtaining approval from the company.
- Care shall be taken not to disclose information of property value due to personal negligence, and even after the employment relationship with the company has been terminated, the company's information learned during employment shall be kept confidential.
- Sales secrets or other confidential information of other parties shall not be obtained in a unfair way, and any illegal activity to collect important information from competitors shall be prohibited.
- All employees shall keep secret for any confidential information such as customers, business partners or suppliers.
- No one shall share information of the company's property value with friends, family members, employees, or former colleagues.
* Information with property value: Revenue and other financial data, business plans, information on current and future/product services, and personnel information including executive and organizational changes
Article 18 (Budget waste and private use)
- Avoid unnecessary budget waste in executing company funds such as investment budget and expense budget execution.
- Company expenses shall not be used privately, enforced for the purpose of use, and false evidence shall not be used.
- In principle, expenses such as welfare shall be used transparently and appropriately for the purpose of the business. In particular, it shall not be used at times, places, or circumstances which are not related to business, or for fraudulent activities such as prepayment.
Article 19 (Marketing and Sales Using Correct SNS)
- Customer information, company confidentiality with any information that may infringe on the company's trade secrets shall not be disclosed, posted, disclosed or announced on social media.
- Participating in an online conversation or forum about information that could harm the company, provide false facts or inaccurate information shall be prohibited. If such posting is found, it shall be immediately reported to the management diagnosis team or related department.
- Engaging in illegal activities such as defamation of others, infringement of human rights, leakage of personal information, and distribution of pornography on social media shall be prohibited.
- Use of social media shall not infringe on the copyright, trademark, portrait rights and other intellectual property rights of any third parties.
- Improper use of CIs, including official logos and brand-related images of Hankook & Company Co., Ltd. and Hankook Tire & Technology Co., Ltd. on social media shall be prohibited for personal purpose.
Even when used for business purposes, avoid violating the company's official CI guideline.
- Any false and exaggerated advertisement related to products and services shall be prohibited. An employee in charge shall provide only verifiable and truthful information about products and services.
- No materials related to advertising, marketing, and sales shall include exaggerated content on product quality and performance that may cause customer's misunderstanding. It is also forbidden to make false or illegal claims about competitors' products and services.
- When expressing opinions through public announcements or social media, be careful not to be delivered as mistaken for the opinions of Hankook Tire or its entire employees.
- Employees shall recognize that Hankook Tire and Technology's Ethics Regulations Practice Guideline applies equally to all online channels and social media use, and shall actively endeavor to ensure sound social media use.
Chapter 4 Harming Healthy Corporate Culture
Article 20 (Negligence of work and poor attendance)
Negligence of work, poor attendance, negligence of supervision, unreasonable business activity, and supervisory acts, such as failure to fulfill personal responsibilities or misuse of authority, shall not allow any cause of loss to the company.
Article 21 (False Report)
Intention to conceal, reduce, exaggerate, omit, or delay documents and counts differently from the facts, thereby failure to fulfill personal responsibilities or misuse of authority, shall not allow any cause of loss to the company shall be prohibited.
No one shall do anything that causes damage to the company.
Article 22 (Prohibition of unfair treatment and discrimination against members)
- Discrimination among members, unjust work orders from superiors, private instructions using one's title and position, verbal abuse, assaults, and speculative entertainment shall not allow any harm to the healthy corporate culture.
Hospitality refers to various activities conducted for meetings and exchanges due to business, such as meals, drinking, golf, performances, and entertainment.However, exceptions shall be permitted in the following cases:
- - Unreasonable business instruction from a supervisor: Instructing an unfair transaction with a company, counting and manipulating important reporting topics...
- - Private instruction: Personal errands which are not related to work (Child care, delegate driving, banking...)
- - Violent language and violence: Any language or action that violates individual human rights and impedes the working atmosphere.
- - Spectral entertainment: Cards that exceed the level of temporary entertainment, Hwatu, Majak...
- The company shall provide fair opportunity to our employees and never discriminate anyone based on their sex, race, region of origin, ethnicity, nationality, religion, age, marriage, gender identity, social status, disability, pregnancy, military service status, political orientation, etc.
Article 23 (Sexual Harassment)
No member shall engage in any of the following behaviors that may cause sexual shame:
- - Touching or contacting a person's specific body part
- - Making obscene jokes or telling obscene and vulgar stories
- - Posting or showing obscene photos or pictures
- - Forcing drinking, dancing, singing at a dinner party, workshop, or group event
- - Acts that induce sexual shame according to other popular beliefs
- - Other details shall be subject to the relevant laws and regulations such as the Act on Equal Employment of Men/Women and support for Work-Family Balance and the Employment Rule.
Chapter 5 Any other action that may damage dignity of an individual and affect the company's reputation
Article 24 (Damaging dignity of individual and company's reputation)
- A member shall keep in mind that his/her words and actions may represent the company, and do their best to protect the company's trust and reputation.
- A member shall perform his/her duty honestly and fairly in accordance with laws, company regulations, and one's conscience, and avoid engaging in unethical behaviors (gambling, sexual crimes, violence, fraud, etc.) that may damage dignity of an individual and affect the company's reputation.
Chapter 6 Behavior with Conflict of Interest
Article 25 (Prevention of conflict of interest between an individual and the company)
- All employees shall contact a supervisor, management team or the HR team a conflict of interest where there may be a conflict of interest between an individual and the company if it is necessary to report a supervisor, management team or the HR team such a case.
- The conflicts of interest are as follows; in addition to these, the conflict of interest shall be applied with a strict judgment by the employees.
- - Taking personal profits by using the company's assets or management information for a personal purpose
- - Use of company information for external activities such as lecture, interview, or SNS posting
- - Side business activities that consume enough effort to hinder the faithful performance of work.
Chapter 7 Violation of international conventions and laws related to anti-corruption (i.e., Fair trade, bribery, insider transaction, money laundering)
Article 26 (Compliance with international conventions and laws related to anti-corruption)
- International conventions and fair trade laws of each country (US Foreign Corrupt Practices Act, UK Bribery Act, OECD Anti-Bribery Convention, UN Anti-Corruption Convention, Fair Trade Act, etc.) shall be complied.
- Unfair acts such as bid rigging and abuse of market dominance shall be prohibited.
- In accordance with the Anti-Money Laundering Act, no one shall launder any fund collected from various crimes or irregularities, or help committing such a crime in any case.
- Any internal transaction shall comply with laws such as the Fair Trade Act.
- Interpretation of violation of the anti-corruption law shall be handled after consultation with the legal or management team.
Chapter 8 Whistleblower and Reporter Protection
- In accordance with the operating guideline for the whistleblower system, personal information of the whistleblower or any fact that he/she is the whistleblower shall not be disclosed or notified.
- No act that attempts to find out identity of the whistleblower or reporter or that makes identity of the whistleblower be disclosed is allowed.
- No one shall discriminate anyone in terms of any disadvantages or working conditions, such as personnel and disciplinary measures based on any activities of whistleblowing and reporting.
- No one shall interfere with whistleblowing or reporting, nor force a whistleblower to cancel his/her whistleblowing.
Chapter 9 Compliance with the Ethics Regulations Practice Guideline
- A member shall have a responsibility and an obligation to comply with the Ethics Regulations Practice Guideline.
- Organizational leaders shall be responsible for supporting and managing their members and business-related stakeholders to properly understand and comply with the company's ethical code practices, and shall set an example by taking the initiative to follow them.
- Failure to follow the Ethics Regulations Practice Guideline, the person shall be subject to an appropriate disciplinary action and follow-ups in accordance with the procedure.
Supplementary Provisions
- 1. Hankook Tire & Technology's Ethics Regulations Practice Guideline shall be enacted and enforced as of 8/16/2021.
- 2. Hankook Tire & Technology's Ethics Regulations Practice Guideline shall be revised and enforced as of 5/23/2020.
- 3. Hankook Tire & Technology's Ethics Regulations Practice Guideline shall be revised and enforced as of 1/29/2021.
- 4. Hankook Tire & Technology's Ethics Regulations Practice Guideline shall be revised and enforced as of 6/29/2021.